Libraries
Are all TRLN libraries participating in the Program?
Duke Perkins and UNC Chapel Hill are the contributing
libraries in the pilot phase, with all libraries represented on the Task Group
for purposes of policy formation. The Task Group has also regularly reported to
the full TRLN Council of Directors.
Materials
What materials are eligible?
Currently, the
Single Copy Program is for retrospective serials. It does not cover monographs
or journal subscriptions going forward.
How do materials enter the program?
Member libraries'
collections departments and councils will be responsible for proposing titles.
The queue of proposed titles will be reviewed on a semi-annual cycle to identify
and initiate processing for volumes that will be opted in. While any title may
be proposed, the mainstream of selection will be shaped by the TRLN Collections
Council, which will annually identify priorities by publisher or subject area.
Is
there a selection policy?
Libraries can select any serial title they want, and the principal motivation will in most cases
be need to reclaim library space. The Task Group's suggested selection
guidelines include: electronic availability, electronic archiving solution in
place (e.g. Portico), ability to lend from the electronic journal, and low-use of material in print.
Owning a complete or near-complete run is also a good criterion. For decision
making authority on titles entering the program, see "How do materials enter the
program?"
Can
materials be withdrawn?
According to the
Single Copy Agreement, materials can only be withdrawn from the archive if all
relevant parties agree in writing.
Housing
Where are materials being shelved?
The majority of
titles in the pilot phase of this program will be housed at the Library Service
Center (LSC). However, the agreements for this program are written to be silent
or neutral on location -- so that contributed materials may be housed in library
stacks or other storage or shelving facilities at the discretion of the contributing
libraries.
Dim, Dark or Circulating?
The majority of volumes in the Single Copy Program
will be "library use only" because they are journals. However, some journals may
be coded to circulate and will retain that accessibility once they enter the
Single Copy Program.
Risk of Damage or Loss
What happens if Single Copy materials become damaged or lost?
According to the Single Copy Agreement, the
contributing library will make reasonable efforts to repair or replace the damaged or
lost volumes. |
Local Catalog
How will my OPAC show material I have withdrawn?
Material that I have
discarded because another library contributed volumes to this program:
Your catalog records will show a summary holding of the volumes in the program,
and indicate both the contributing library and the location where they reside (LSC,
e.g.). Volumes may or may not be itemized.
How will my OPAC show material I have contributed?
Material I have contributed to the program:
Your catalog
records will show a summary holding of the volumes you contributed, and indicate
that you are the contributing library and the location where they reside. If that
location is the LSC, the volumes will be itemized.
Will my OPAC show the
complete run of a title?
This will be a
local campus decision. TRLN's
implementation of Endeca will facilitate identifying complementary holdings.
(See below).
Cost
Who pays the costs of storage?
The contributing
library pays the costs of storage, preservation and handling.
Who
pays the costs to deliver requested materials?
The contributing
library pays to provide delivery or
scan/photocopy service costs in accordance with its existing services.
What does
this mean for borrowing and lending inside TRLN?
Within TRLN, borrowing and lending will be handled by ILL
staff. Unless the requesting library is the contributor of the volumes (i.e. an
internal request from storage or off-site shelving), the
request is for Interlibrary Loan. Within TRLN, all libraries have the same
access to Single Copy materials.
What does this mean for lending materials outside of TRLN?
The Task Group recommends that the contributing library
be the lender for volumes in the Single Copy Program. The withdrawing library
would edit its OCLC or DOCLINE holdings to preclude requests for those volumes,
and public catalogs will clearly indicate the contributing library for ILL lending
staff processing the requests. Libraries may also (subject to licenses and
in-house workflow) lend from the electronic journals.
WorldCat & Endeca
How will the Search TRLN (Endeca)
interface impact the exposure of the shared copies?
"TRLN Single Copy Archive" will be a notation in the 500 field of the
bibliographic record, which will be
indexed by Endeca. You will be able to use Search TRLN to identify all titles in
the Single Copy Program through a search of this string. Because the
contributing library will also be noted in the summary holdings, you will also be
able to view a particular title and see the distribution of ownership for
volumes contributed.
--Under discussion--
How will WorldCat reflect
the Single Copy material?
--Under discussion--
|
Where can I find more information on this
Program?