TRLN EAD Indexing Task Group

(2008-2009)

About the Committee
Chair: Derek Rodriguez, TRLN
Members
Committee Charge


 

The TRLN EAD Indexing Task Group reports to the Endeca Operations Committee and should include one representative from each library that maintains archival finding aids in EAD. Each representative should have working knowledge of local EAD finding aid practices.

Charge: to develop and evaluate means for indexing archival finding aids formatted using the Encoded Archival Description (EAD) standard in the TRLN Endeca system. At present, Duke, UNC, and NCSU libraries provide different methods for searching archival finding aids. Indexing EADs in Endeca would expand access to archival finding aids to all users of Search TRLN and the Duke, UNC, and NCSU library catalogs and release the full potential of EAD metadata.

Responsibilities:

• Identify a representative sample of EAD records from each institution for the pilot.
• Create cross-walks from EAD to Endeca properties (fields) and dimensions (facets) using the existing Endeca data model as a guide.
• Make recommendations regarding search and display of EAD content in Search TRLN.
• Define success criteria for the pilot and lead in its evaluation.
• Coordinate necessary data extract and interface enhancements with the Endeca Operations Committee or other technical staff on the campuses as needed.

Provided the pilot is successful, task group members and appropriate technical staff from the member institutions will work to expand the scope of coverage beyond the pilot sample and develop routines for regularly updating the EAD finding aids indexed by Endeca. Members of this task group have the responsibility to consult with appropriate staff at all of the libraries at their institution regarding project planning and evaluation.

Timeline: A face-to-face kickoff meeting will be held in the fall of 2008, to begin the process of identifying the pilot sample and delegating discrete tasks to task force members. Specifications will be created and maintained on the Endeca Operations wiki, and software development will occur on the TRLN development server at MCNC. The wiki and a project listserv will enable communications during development. Conference calls and face-to-face meetings may be arranged as needed.
 

Members:

Lynn Holdzkom, UNC
Noah Huffman, Duke
Rusty Koonts, Duke Med

Linda Sellars, NCSU
Derek Rodriguez, (Chair), TRLN