TRLN Electronic Resource Access Restrictions Task Group

(2009)

About the Committee
Chair: Charley Pennell, NCSU
Members
Committee Charge
Final Report

 

The TRLN Electronic Resource Access Restrictions Task Group reports to the Endeca Operations Committee.

Charge: to deliver recommendations for encoding access restrictions and suggested methods for retroactively identifying and encoding metadata for previously cataloged materials. The task group should communicate with local metadata and systems staff at all TRLN libraries.

Purpose: The TRLN libraries maintain catalog records for a wide variety of electronic resources including government documents, electronic journals and books, and locally digitized content. Use of some of this content is restricted to specific user communities by license agreements. For instance, many resources are licensed for use by patrons from a particular institution while some resources are licensed on behalf of all TRLN Patrons. Many other resources such as government documents and open access resources carry no restrictions whatsoever.

There are no consistent methods in place among the institutions to encode access restrictions associated with the use of electronic resources. Consequently the local Endeca catalogs present URLs to these resources without distinguishing among the types of access restrictions. Search TRLN provides labeled URLs for a given constituency (NCSU-only, UNC-only, etc.) based on the source of the bibliographic record masking the availability of open access resources to users of this interface. Going forward this issue will limit the utility of TRLN metadata outside of the local catalog context.

The Electronic Resource Access Restrictions Task Group will investigate methods of addressing this issue.

Responsibilities:

• Perform a survey of the electronic resources collections currently cataloged by the libraries and access restrictions associated with those collections.
• Identify methods currently in use for encoding access restrictions in catalog records for electronic resources.
• Recommend TRLN-wide access restriction encoding practices that the Endeca interfaces can leverage.
• Recommend retrospective methods for enhancing metadata stored in the ILS or during processing for Endeca.
• Identify other issues TRLN should be considering.

Timeline: May - July 2009
 

Members:

Vanessa Lennon, NCCU
Charley Pennell, (Chair), NCSU
Lee Richardson, UNC HSL

Derek Rodriguez, TRLN
Natalie Sommerville, Duke
Margaretta Yarborough, UNC